CITY OF SHREVEPORT - Shreveport Regional Arts Council
REGRANT
PROJECT ASSISTANCE GUIDELINES
DEADLINE: Friday, June 27, 2025 @ 5:00 pm via Submittable
Project Assistance Grants fund arts projects and programs with professional artistic value that meet specific community needs. Funding requests must be between $1,000 and $7,500; they are matched dollar for dollar. 50% of the match may be in-kind support.
APPLICATION DEADLINE:
All applications must be submitted through the online format, SUBMITTABLE, by Friday, June 27, 2025 @ 5:00 pm. No applications will be accepted after the deadline.
SRAC ASSISTANCE:
1. Technical Assistance: Applicants may request assistance in the review and revision of the grant. SRAC cannot write grants for applicants. Applicants should call 318-673-6500 or email karen@shrevearts.org before June 24, 2025, by 5pm. Sorry, assistance may not be available after this date.
2. Computer Access: Applicants may use the computers in the Artist Resource Room at the Central ARTSTATION (801 Crockett Street, Shreveport, LA) during regular business hours (8:30AM to 5PM) to complete their applications.
3. Information Sessions: SRAC staff will provide Information Sessions and Grant Writing Workshops:
- Monday, May 5 from 4PM to 5:30PM at Desoto Library (808 US-171, Stonewall, LA)
- Tuesday, May 6 from 10:30AM to 11:30AM at Broadmoor Library (1212 Captain Shreve Dr.), Shreveport, LA
- Tuesday, May 6 from 5:30PM to 6:30PM at the Hollywood Library (2105 Hollywood Ave, Shreveport, LA)
- Tuesday, June 3 from 4:30PM to 5:30PM at the Highland Center (400 Olive Street, Shreveport, LA)
- Wednesday, May 14, (during the art administrators meeting) 9AM– 10:30AM
- Wednesday, June 11 (during Arts Administrators' meeting) from 9AM to 10:30AM
- Monday, May 19 (Roster Artist Meeting) from 5:30PM to 7PM
Attending a session may help applicants write a successful grant application.
ELIGIBLE FUNDING REQUESTS:
Requests for Project Assistance may be submitted in an amount not less than $1,000 and not more than $7,500. Applicants may apply for ONE Project Assistance grant per year. Grant funding is available to cover project-specific costs, such as artists fees, promotional materials, and production expenses.
MATCHING REQUIREMENTS:
Grant amounts must be matched dollar-for-dollar, and 50% of the matching funds may be from in-kind sources. In-kind can include a donated venue rental, printing, accommodations, production expenses directly related to the project; it cannot include Artistic Personnel. The matching dollars may NOT be derived from other SRAC Regrant funds. For example, a $2,000 request would need to have at least $2,000 contributed from other sources. $1,000 of the donation could be in verifiable in-kind donations, and $1,000 must be in cash. Therefore a $2,000 grant request would reflect a $4,000 project.
ELIGIBILITY:
• All private, non-profit organizations, colleges, and universities incorporated within the city limits, as well as individual artists with a Nonprofit fiscal Agent who will implement projects in Shreveport are eligible to apply for grant funds.
• The four Major Arts Organizations and the five Black Cultural Arts Coalition organizations
already receiving funding from the City of Shreveport Regrant Program may not apply for any other Shreveport Regrant category.
• All nonprofit organizations must be in good standing with the Louisiana Secretary of State and Louisiana Legislative Auditor to be considered eligible.
• The Arts Organization or any non-profit with 501(c)3 must have an active registration in SAM.gov AND a UNIQUE ENTITY IDENTIFIER (UEI) at the time of application.
GRANTING PERIOD:
Applications for Arts Projects should occur between September 1, 2025, to July 31, 2026.
REQUIREMENTS:
• Documentation verifying eligibility.
• Narrative of your project addressing evaluation criteria
• Project Budget including matching contributions.
• Provider of Service form for each/all artists or contracted professionals who will receive compensation from this grant.
• Supplemental materials, including documents of recent projects, artist
samples,brochures, marketing materials, and sample evaluation methods/results.
• Names of your agency's governing board, indicating race/ethnicity for each.
• If an education program takes place directly in a school or with school students, a letter of support from the School Principal or Superintendent must be included.
WHAT IS NOT FUNDED:
1. Activities that occur before September 1, 2025, and after July 31, 2026.
2. Expenses incurred prior to September 1, 2025 and after July 31, 2026 for the proposed projects, programs or services.
3. Activities not open to the general public, except projects involving schools or school systems.
4. Activities intended to serve only an organization’s membership.
5. Projects that primarily serve social or religious purposes.
6. Exhibits or activities that primarily focus on historical topics rather than current folklife traditions.
7. Regrant by the applicant to other organizations for programming activities.
8. Activities intended primarily for fund-raising purposes.
9. Accumulated deficits or debt retirement.
10. Contingency funds.
11. Acquisition of works of art.
12. Capital improvements including restoration of buildings.
13. Restoration of historic buildings and sites.
14. Conservation of non-arts related collections.
15. Projects used for academic degrees.
16. Tuition for academic study.
17. Creation of textbooks or costs associated with recurring curriculum.
18. Normal, traditional school activities.
19. Payment of administrative or teaching staff for any school or school system, unless the service to be provided occurs outside of normal school hours.
20. Artists filling teacher vacancies.
21. Operational costs to universities.
22. Food or beverages for hospitality or entertainment functions.
23. Scholarships, purchase awards, trophies, certificates, or cash prizes.
24. Exhibitions or productions by children without the involvement of professional artists.
25. Fees to children under the age of 18.
26. Projects that pay university students in teaching or performing
Activities.
27. Fines, penalties, interest on loans or costs of litigation.
28. Lobbying expenses.
29. Projects and tours to take place outside the state.
30. Purchase of equipment (computers, cameras, stereos, etc.) or long-term rentals of equipment, property, capital improvements or library holdings.
31. Fiscal agent as a paid provider of service within the same project.
32. Licensing fees of any kind.
APPLICANT REVIEW PROCEDURE:
Criteria Maximum Points
Evaluation Criteria Points:
Artistic Merit 30 points- Quality of project, participants, and professional artists; benefit to the discipline or art form. 30
Need and Impact 30 points- Cultural need of the area or population served; need for the project;
long-term cultural and economic impact; involvement of professional artists. Degree to which the project will involve outreach and benefit the diverse geographic, cultural, ethnic, and special populations of the
city including, but not limited to, inner city, rural, persons with disabilities, minority populations or senior citizens. 30
Planning and Design 25 points-Broad-based planning involving Board composition, professional artists, and the community in which the proposed project will take place; clarity of extent of residency, workshops, or community-based programming associated with sponsorship or performances or exhibits; and marketing plan for the project. 25
Administration and Budget 15 points- Appropriate request level and budget for project; degree of cash match and funding from other sources; applicant's ability to administer project and grant; and evaluation plan. 15
Note: SAMPLES OF WORK are very important in helping the panel evaluate the artistic merit of a proposed project. Although required only for the creation or production of original works or projects involving art in public places, submission of samples of work is encouraged for all Project Assistance applications.
LETTERS OF INTENT:
Applicants must produce a signed letter of intent indicating that the persons or sites involved in
the planned project agrees to participate if the project receives funding. If activities take place at a school or with school students, applicants must include a letter of support from the School Principal or the Superintendent.
PANEL COMPOSITION: The Grant Review Panel is a diverse group of individuals reflective of the area’s ethnic, demographic, artistic and community diversity. In addition, the Shreveport Regional Arts Council appoints Panel members that demonstrate specific skills or expertise in the determination of artistic criteria, administrative and budgeting areas, and/or community outreach areas of the evaluation of the applications. SRAC seeks nominations for PANELISTS to the Grant Review Panel from the Grant Applicants, Arts Administrators, Juried Roster Artists, and elected officials in each Parish. SRAC also actively seeks panel members by gaging community interest via social media posts and direct outreach. Generally, panelists are encouraged to serve at least two and up to three consecutive terms.
DISTRIBUTION OF GRANT APPLICATIONS: At least two weeks prior to the date of the grants panel, each panelist receives a packet with all grant applications.
ORIENTATION: Prior to the Panel Review date, each Panel member attends an orientation to receive training on the review process. Panel orientation for FY25 will be June 5th. It is held via Zoom.
REVIEW PROCESS: SRAC Regrant Applications will be reviewed by an advisory panel at the Shreveport Regional Arts Council. Applicants are STRONGLY URGED to attend the Panel review, as they may be asked questions regarding their application. The purpose of the questions is to clarify concerns, questions, or points of confusion about the application for the panelists. The panel review is open to the public. The REVIEW DATE is Thursday, JULY 31, 2025 – 8:00 am - 5:30 pm. There will be an option to Zoom in for the review session.
After all applications across all grant categories have been reviewed, the applicants are adjourned. The panelists receive a print out of the cumulative application scores in rank order from high to low. Note: applications that score 75% or less are not eligible for funding.
The Panel Recommendations are submitted to the Board of Directors of the Shreveport Regional Arts Council for consideration. The Shreveport Regional Arts Council board votes to approve or amend the recommendations of the Grant Review Panel.
PANELISTS
CONFLICT OF INTEREST:
Affiliations that constitute a conflict of interest include the following:
1. Receipt of direct financial benefit from the applicant, organization, or project being reviewed.
2. Serving as an employee or governing board member of an applicant organization being reviewed.
3. Serving with or without payments as a consultant to applicants on the application being reviewed.
Panelists who have a conflict must abstain from discussion and voting on the application in question. Also, panelists who feel they have an affiliation with an applicant that might appear to constitute a conflict of interest may abstain from discussion and voting on the application review. Panelists are asked to use their best judgment in determining whether or not there is a conflict. When a panelist abstains from the review, he/she is asked to leave the room.
CONTACT WITH APPLICANTS:
Panel members must not permit themselves to be lobbied by applicants regarding their applications, prior to or following the review meetings. Panel members should advise applicants that they are unable to discuss applications outside the review meeting.
Panel members should advise applicants to contact the SRAC staff if there is additional information that should be provided to the panel members at the review meeting. This does not preclude attendance by panelists at arts events for the purpose of participating as an audience member.
APPEALS PROCESS:
Any applicant who disputes the decisions of the Panel, regarding his or her grant application on any issue other than artistic quality or merit, may appeal the decision of the Panel within ten days of written notification of the application results.
Appeals must contain a justification, indicating that actions of the Advisory Panel, Staff, or SRAC Board were based on insufficient or incorrect information resulting from something other than the fault of the applicant. Written requests for re-evaluation should be directed to the executive director of SRAC.
An Appeal requires a majority vote of the SRAC Board to change the previous recommendation. The Board will review the information and either approve or reject the application, based on the review criteria. Funding will then be amended appropriately.
FINAL REPORT:
SRAC grant recipients will be required to submit a Final Report consisting of a full accounting of all grant income and expenditures, along with a written report and evaluation that gives a detailed description of all activities, projects and services, no later than June 30, 2026. Grant awardees also will be required to provide copies of promotional materials and newspaper accounts and/or other written evidence that the project actually took place with the final report.
PUBLIC ACKNOWLEDGEMENT:
Each grantee must give credit for grant-supported activities in all printed and broadcast
promotion, publicity, advertising, and printed programs by including a copy of SRAC and the City of Shreveport’s current logos and the following credit line: "Supported by a grant from the Shreveport Regional Arts Council, with funds from the City of Shreveport.” Failure to provide such acknowledgement will be considered a non-compliance issue and will be noted as such.
STANDARD FOR FINANCIAL MANAGEMENT:
A grantee shall use an accounting system that is in accordance with generally accepted accounting standards and principles when managing funds relevant to a SRAC grant. Specifically, the grantee's financial management system shall provide for:
1. Accurate, current, and complete disclosure of the financial results of the grant support services in accordance with SRAC's reporting requirements.
2. An accounting system that clearly separates grant funds from other revenues and maintains records, which identify adequately the source and use of funds for grant-support activities.
3. Effective internal control over and accountability for all funds, property, and other assets.
4. Comparison of actual with budgeted amounts of each grant. Also, the relation of financial information with performance or productivity date when appropriate and required.
5. Accounting records that are supported by source documentation. Supporting documentation of all expenditures authorized under the grant shall be itemized in sufficient detail to show the exact nature of each expenditure. Each expenditure should be cross referenced with supporting documents that contain the signature of the individual authorized to approve such expenditure. Each payment shall be supported by a substantiating document in the form of a canceled check, or if a cash disbursement, by a dated and signed receipt. If requested by SRAC, copies of the documents supporting all expenditures of SRAC grant funds must be submitted to SRAC within 30 days of request.
RETENTION OF RECORDS:
SRAC or any duly authorized representatives shall have access to any books, documents, papers, and records maintaining the accounting of funds expended under the terms and conditions of this grant for the purpose of making audit, examination, excerpts, and transcripts. Grantee's records shall be retained for three years from the date of submission for the final expenditure report, or until an audit finding the involved records has been resolved, whichever is the longer period.
COMPLIANCE WITH STATE AND FEDERAL LAWS:
When accepting a grant approved by SRAC, grantees are required to comply with all state laws applicable to SRAC's grant program and those federal laws required by the National Endowment for the Arts (NEA) summarized as follows:
1) Title VI of the Civil Rights Act of 1964, Section of the Rehabilitation Act of 1973 and, where applicable, Title IX of the Education Amendments of 1972. Title VI and Section 504 bar discrimination on the basis of race, color, national origin, or personal handicap in federally assisted projects. Title IX prohibits discrimination on the basis of sex in federally assisted education programs and activities.
2) Part 505, Chapter V of Title 29 of the Code of Federal Regulations, which specifies that organizations must compensate all professional personnel, laborers and mechanics on Arts Endowment supported projects in accordance with applicable labor standards as recognized by the appropriate union and that no part of any project or production will be performed or engaged in under working conditions which are unsanitary, hazardous or dangerous to the health and safety of those engaged in such activities.
PENALTIES:
Grant recipients should make note that when SRAC determines that a grantee fails or has failed to comply with the terms and/or conditions set forth in SRAC's Grant Agreement, a grantee shall become ineligible to receive any remaining payments under such SRAC Grant Agreements and/or will make the grantee ineligible to receive any new grants from SRAC during the first complete grant year following the determination of non-compliance. Subsequent failure of a grantee to meet the council's requirements for the timely and appropriate resolution of non-compliance findings and recommendations shall result in legal action and that grantee shall thereafter become ineligible to receive future grants from SRAC.
https://drive.google.com/file/d/1BniwTEJWXom-k0CL8Gz5m6IAcJHrb_3S/view?usp=drive_link for full Grant Guidelines.
CITY OF SHREVEPORT REGRANT
OPERATING SUPPORT GUIDELINES
DEADLINE: Friday, JUNE 27, 2025 – 5:00 PM via Submittable
The Operating Support Program provides general operating grants to Nonprofit Arts organizations with 501(c)3 designations domiciled in Shreveport whose programming has a major impact on enriching the cultural environment of the City of Shreveport. An Arts Organization is one that includes in its mission statement, as adopted by the board of directors, that providing arts activities to the public is primary to its mission, and it is defined as a private organization whose purpose, programs, and services are primarily arts related.
An Arts Organization should be established with at least two years of programming documentation and two Form 990s, audited compilation statements, or external audits. First-time applicants should contact Shreveport Regional Arts Council for guidance before applying. All questions should be directed to Karen@shrevearts.org.
APPLICATION DEADLINE:
All applications must be submitted through Submittable by Friday, June 27,2025 at 5:00 pm. No applications will be accepted after the deadline.
SRAC ASSISTANCE:
A. Technical Assistance: Applicants may request assistance in the review and revision of the grant SRAC cannot write grants for applicants. Applicants interested in technical assistance should call 318-673-6500 or email karen@shrevearts.org for an appointment before June 24, 2025 by 4pm. Sorry, assistance may not be available after that date.
B. COMPUTER: Applicants may use the computers in the Artist Resource Room at the Central ARTSTATION (801 Crockett Street, Shreveport, LA) during regular business hours to complete their applications.
FUNDING LEVEL
This category provides support for organizations whose annual cash income budget for mission related activities is more than $25,000 and less than $500,000. Applicants may submit requests for general programming/support purposes, not to exceed the following: 5% OF YOUR ORGANIZATION’S PRIOR YEAR ACTUAL INCOME BEFORE THE SRAC GRANT IS AWARDED. DUE TO FUNDING AVAILABILITY, THE MAXIMUM OPERATING SUPPORT GRANT AMOUNT IS $15,000. For Example: Your organization's actual income the year prior to this request was $200,000, your total eligibility is $10,000.
Grant funds are available to cover overhead operating expenses, such as personnel salaries, rental space, utilities, general marketing expenses, and supplies.
GRANTING PERIOD:
Applications for Arts Operating Support should cover expenses between September 1, 2025, to July 31, 2026.
GRANTING PERIOD:
Applications for Arts Operating Support should cover expenses between September 1, 2025, to July 31, 2026.
ELIGIBILITY CRITERIA:
• The organization must be officially domiciled and operating in the City of Shreveport. The organization’s official address is registered with the Louisiana Secretary of State and located in Caddo Parish, as indicated on the Certificate of Incorporation.
• All nonprofit organizations must be in good standing with the Louisiana Secretary of State and Louisiana Legislative Auditor to be considered eligible.
• Nonprofit tax-exempt organizations registered as nonprofit with the Louisiana Secretary of State, or with 501(c)(3) status with the IRS are eligible. Nonprofit status must be current and in good standing at the time of the application deadline.
• The Arts Organization must have an active registration in SAM.gov AND a UNIQUE ENTITY IDENTIFER (UEI) at the time of application.
REQUIREMENTS:
● Applicants must provide, with the application, a complete copy of an independent financial
audit for the organization's prior year, a copy of the prior year IRS Form 990, or a CPA Certified
Compilation of the prior year.
● IRS Letter determining tax exemption under 501(c)3 of the federal tax code
● The Arts Organization must have an active registration in SAM.gov AND a UNIQUE ENTITY IDENTIFER (UEI) at the time of application.
● Mission Statement
● Narrative of your agency's programming and service scope addressing evaluation criteria
3,000 Characters Maximum
● List of programming for the current and projected year to include dates, location, and audience size/demographics.
● Supplemental materials, including documents of recent projects, artist samples, brochures, marketing materials, and sample evaluation methods/results.
● Names of your agency's governing board, indicating race/ethnicity for each.
● If an education program takes place directly in a school or with school students, a letter of support from the School Principal or Superintendent must be included.
APPLICANT REVIEW PROCEDURE:
Evaluation Criteria Points
Artistic Excellence 30
Administrative competence evidenced in evaluation, fundraising and long-range planning procedures; includes effective fundraising efforts reflecting a balanced base of financial support and an appropriate and effective evaluation plan for programs 30
Quality and thoroughness of planning and implementation of programs reflecting depth of public participation, including participation by a diverse Board of Directors; evidence of significant attention to special constituencies and strength of agency's outreach activities for underserved populations 30
Effort to design and produce programs which reflect educational intent 10
FINAL REPORT: Organizations will be required to submit a Final Report consisting of a full accounting of all grant income and expenditures, along with a written report and evaluation that gives a detailed description of all activities, projects and services, no later than June 30, 2026, in order to receive final grant payment. Grant awardees also will provide copies of promotional materials and newspaper accounts and/or other written evidence that programs took place with the final report.
PUBLIC ACKNOWLEDGEMENT:
Each grantee must give credit for grant-supported activities in all printed and broadcast promotion, publicity, advertising, and printed programs by including a copy of SRAC and the City of Shreveport’s current logo and the following credit line: "Supported by a grant from the Shreveport Regional Arts Council, with funds from the City of Shreveport.” Failure to provide such acknowledgement will be considered a non-compliance issue and will be noted as such.
GRANTS REVIEW PROCEDURE:
PANEL COMPOSITION: The Grant Review Panel is a diverse group of individuals reflective of the area’s ethnic, demographic, artistic and community diversity. In addition, the Shreveport Regional Arts Council appoints Panel members that demonstrate specific skills or expertise in the determination of artistic criteria, administrative and budgeting areas, and/or community outreach areas of the evaluation of the applications. SRAC seeks nominations for PANELISTS to the Grant Review Panel from the Grant Applicants, Arts Administrators, Juried Roster Artists, and elected officials in each Parish. Generally, panelists are encouraged to serve at least two and up to three consecutive terms. Panel orientation for FY25 will be June 5th. It is held via Zoom.
DISTRIBUTION OF GRANT APPLICATIONS: At least two weeks prior to the date of the grants panel, each panelist receives a packet with all grant applications.
ORIENTATION: Prior to the Panel Review date, each Panel member attends an orientation to receive training on the review process. Panel orientation for FY25 will be June 5th. It is held via Zoom.
REVIEW PROCESS: SRAC Regrant Applications will be reviewed by an advisory panel at the Shreveport Regional Arts Council. Applicants are encouraged to attend the Panel review, as they may be asked questions regarding their application. The purpose of the questions is to clarify concerns, questions, or points of confusion about the application for the panelists. The panel review is open to the public and is scheduled for Thursday, July 31, 2024, from 8:00AM to 5:30PM.
The Panel Recommendations are submitted to the Board of Directors of SRAC for consideration. The Shreveport Regional Arts Council board votes to approve or amend the recommendations of the Panel.
PANELISTS
CONFLICT OF INTEREST:
Affiliations that constitute a conflict of interest include the following:
1. Receipt of direct financial benefit from the applicant, organization, or project being reviewed.
2. Serving as an employee or governing board member of an applicant organization being reviewed.
3. Serving with or without payments as a consultant to applicants on the application being reviewed.
Panelists who have a conflict must abstain from discussion and voting on the application in question. Also, panelists who feel they have an affiliation with an applicant that might appear to constitute a conflict of interest may abstain from discussion and voting on the application review. Panelists are asked to use their best judgment in determining whether or not there is a conflict. When a panelist abstains from the review, he/she is asked to leave the room.
CONTACT WITH APPLICANTS:
Panel members must not permit themselves to be lobbied by applicants regarding their applications, prior to or following the review meetings. Panel members should advise applicants that they are unable to discuss applications outside the review meeting.
Panel members should advise applicants to contact the SRAC staff if there is additional information that should be provided to the panel members at the review meeting. This does not preclude attendance by panelists at arts events for the purpose of participating as an audience member.
APPEALS PROCESS:
Any applicant who wishes to dispute the decisions of the Panel, regarding his or her grant application on any issue other than artistic quality or merit may appeal the decision of the Panel within ten days of written notification of the application results.
Appeals must contain a justification, indicating that actions of the Advisory Panel, staff, or SRAC Board were based on insufficient or incorrect information, resulting from something other than the fault of the applicant. Written requests for re-evaluation should be directed to the executive director of SRAC.
An Appeal requires a majority vote of the SRAC Board to change the previous recommendation. The Board will review the application and approve or reject the application, based on the review criteria. Funding will then be amended appropriately.
STANDARD FOR FINANCIAL MANAGEMENT:
A grantee shall use an accounting system that is in accordance with generally accepted accounting standards and principles when managing funds relevant to a SRAC grant. Specifically, the grantee's financial management system shall provide for:
1. Accurate, current, and complete disclosure of the financial results of the grant support services in accordance with SRAC's reporting requirements.
2. An accounting system that clearly separates grant funds from other revenues and maintains records which identify adequately the source and use of funds for grant-support activities.
3. Effective internal control over and accountability for all funds, property, and other assets.
4. Comparison of actual, with budgeted amounts of each grant. Also, the relation of financial information with performance or productivity date when appropriate and required.
5. Accounting records that are supported by source documentation. Supporting documentation of all expenditures authorized under the grant shall be itemized in sufficient detail to show the exact nature of each expenditure. Each expenditure should be cross referenced with supporting documents that contain the signature of the individual authorized to approve such expenditure. Each payment shall be supported by a substantiating document, in the form of a canceled check, or if a cash disbursement, by a dated and signed receipt. If requested by SRAC, copies of the documents supporting all expenditures of SRAC grant funds must be submitted to SRAC within 30 days of request.
RETENTION OF RECORDS:
SRAC or any duly authorized representatives shall have access to any books, documents, papers, and records pertaining to accounting for funds expended under the terms and conditions of this grant for the purpose of making audit, examination, excerpts, and transcripts. Grantee's records shall be retained for three years from the date of submission for the final expenditure report or until an audit finding that the records have been resolved, whichever is the longer period.
COMPLIANCE WITH STATE AND FEDERAL LAWS:
When accepting a grant approved by SRAC, grantees are required to comply with all state laws applicable to SRAC's grant program and those federal laws required by the National Endowment for the Arts (NEA) summarized as follows:
1. Title VI of the Civil Rights Act of 1964, Section of the Rehabilitation Act of 1973 and, where applicable, Title IX of the Education Amendments of 1972. Title VI and Section 504 bar discrimination on the basis of race, color, national origin, or personal handicap in federally assisted projects. Title IX prohibits discrimination on the basis of sex in federally assisted education programs and activities.
2. Part 505, Chapter V of Title 29 of the Code of Federal Regulations, which specifies that organizations must compensate all professional personnel, laborers and mechanics on Arts Endowment supported projects in accordance with applicable labor standards as recognized by the appropriate union and that no part of any project or production will be performed or engaged in under working conditions which are unsanitary, hazardous or dangerous to the health and safety of those engaged in such activities.
PENALTIES:
Grant recipients should make note that if SRAC determines a grantee fails or has failed to comply with the terms and/or conditions set forth in SRAC's Grant Agreement, a grantee shall become ineligible to receive any remaining payments under such SRAC Grant Agreements and/or make the grantee ineligible to receive any new grants from SRAC during the first complete grant year following the determination of non-compliance. Subsequent failure of a grantee to meet the council's requirements for the timely and appropriate resolution of non-compliance findings and recommendations shall result in legal action and that grantee shall thereafter become ineligible to receive future grants from SRAC.
Grant Guidelines
https://drive.google.com/file/d/14RWYUajvwYSoK-moxMmEJ-3o0Ck83LKR/view?usp=drive_link
CITY OF SHREVEPORT REGRANT
ARTIST MINI-GRANT GUIDELINES
SRAC encourages professional artists residing in the City of Shreveport to apply for a $1,500 grant to produce, present, promote, or support the Arts in a manner that forwards the art form and serves the community.
Individual Artist Mini-Grants are designed to encourage artistic development and experimentation, to support the realization of specific artistic ideas, and to recognize the significant contribution artists make to the creative environment of our city.
All applicants must be actively listed on the Culturalyst Northwest Louisiana Artist Directory (nwla.culturalyst.com/) at the time of submission. All questions should be directed to karen@shrevearts.org.
Application Deadline is revolving:
Applications are received and grants announced within 30 days of
receipt by SRAC. Applications must be submitted 30 days in advance of travel plans.
ELIGIBILITY:
Professional or emerging professional artists residing in the city limits of Shreveport are eligible to apply. Professionalism will be determined through the selection criteria. Only individual artists may apply. Applications from artist teams are ineligible; however, the applicant may include other artists in the request. An artist may submit one application for the mini-grant process.
GRANT AMOUNTS:
SRAC will award $1,500 grants to individual artists based on funding available. Proposals must reflect at least a $2200 project budget ($1,500 award/$750 match) total. The project budget may be greater than $1,500. 80% is disbursed when the grant is awarded and 20% is discussed upon completion of the final report.
Grant amounts must be matched by documented in-kind donations or cash equaling 50% or ($750) of grant award. Applicants must provide documentation of an in-kind donation, the nature of the service, and the value of the service. In-kind contributions cannot be donations of time or Artist services; in-kind donations must be supported by documented values.
GRANTING PERIOD:
Applications for Arts programming should occur between August 1, 2025, to July 31, 2026.
SELECTION:
SRAC will fund projects, which develop, promote, present, produce and/or service the arts field. If applying for a project, the proposal must show an impact on a defined segment of the community and should be inclusive of under-served populations. The applicant may choose to service the arts community; however, the application should clearly define how artists will access the services and how they will be informed about the opportunities. Only projects recommended for funding will be awarded. Partial funding will not be granted.
SRAC DOES NOT FUND:
● Acquisitions [of work, subscriptions, reference materials (i.e., "I need $1,500 to purchase books, videos, and magazines to start an artist's library;” or "I want to buy a work of art.")
● Creation of art works for sale or for donation to fund-raisers, charities, etc. [i.e., "I need $1,500 to create five works to donate to the Philadelphia Center auction."]
● Creation of art works for private use [i.e., "I need $1,500 to paint a mural on my mom’s fence."]
● Scholarships [i.e., "I need $1,500 to go to England to study under a world authority on Edmund Spenser."
● Capital Funds [i.e., "I need $1,500 to purchase a kiln for my studio."]
● Permanent Equipment [i.e., "I need a computer, digital camera, stereo, VCR, etc."]
● Children and/or College Students [i.e., "I'm graduating next semester, but I'm really good!"]
EVALUATION CRITERIA:
The individual's stated project and resume will be considered together with the quality of his/her work, as evidenced in the sample of work on the NWLA Artist Directory. The following criteria will be used to evaluate Individual Artist Mini-Grant applications:
Evidence of regular professional activity as reflected in the artist's career summary 25%Consistent level of quality in the artist’s work as evidenced by support material 25%Artistic merit of the project 25%Impact of the proposed project on the artist's career and benefiting the community. 25%
Samples of work are reviewed on Culturalyst
FINAL REPORT:
SRAC grant recipients shall submit a Final Report, consisting of a full accounting of all grant income and expenditures, along with a written report and evaluation of the complete project/ services to SRAC no later than July 31, 2026. Recipients must give a detailed description of all activities. Copies of promotional materials and newspaper accounts, photos of the event in progress, programs, newspaper articles, and/or other written evidence that the project actually took place should be included with the final report. Front and back copies of checks, along with invoices, contracts, receipts, and other support documentation totaling the award and match are required as a part of the final report. The applicant should also submit documentation from providers of in-kind support that the support was given and the value of the service provided. Upon approval of the final report, the grantee will receive the final 20% of funds.
*PUBLIC ACKNOWLEDGEMENT:
Each grantee must give credit for grant-supported activities in all printed and broadcast promotion, publicity, advertising, and printed programs by including a copy of SRAC and the City of Shreveport’s current logo and the following credit line: "Supported by a grant from the Shreveport Regional Arts Council, with funds from the City of Shreveport.
As part of the mandatory site visits associated with grants, you must invite the Grants Officer to the event via email between one month to two weeks prior to the event.
SRAC ASSISTANCE:
A. Technical Assistance: Applicants may request assistance in the review and revision of the grant. SRAC cannot write grants for applicants. Applicants interested in technical assistance should call 318-673-6500 or email karen@shrevearts.org for an appointment between May 1, 2025, to June 24, 2025, by 4pm. Assistance may not be available after June 24, 2025.
B. COMPUTER: Applicants may use the computers in the Artist Resource Room at the Central ARTSTATION during regular business hours to complete their applications.
GRANTS REVIEW PROCEDURE
PANEL COMPOSITION:
The Grant Review Panel is a diverse group of individuals reflective of the area’s ethnic, demographic, artistic and community diversity. In addition, the Shreveport Regional Arts Council appoints Panel members that demonstrate specific skills or expertise in the determination of artistic criteria, administrative and budgeting areas, and/or community outreach areas of the evaluation of the applications.
REVIEW PROCESS:
SRAC Regrant Applications will be reviewed by an advisory panel at the Shreveport Regional Arts Council. Applicants are encouraged to attend the Panel review, as they may be asked questions regarding their application. The purpose of the questions is to clarify concerns, questions, or points of confusion about the application for the panelists. The panel review is open to the public. Panel date will be July 31, 2025.
APPEALS PROCESS:
Any applicant who disputes the decisions of the Panel, regarding his or her grant application on any issue other than artistic quality or merit, may appeal the decision of the Panel within ten days of written notification of the application results.
Appeals must contain a justification, indicating that actions of the Advisory Panel, staff, or SRAC Board were based on insufficient or incorrect information, resulting from something other than the fault of the applicant. Written requests for re-evaluation should be directed to the Executive Director of SRAC.
An Appeal requires a majority vote of the SRAC Board to change the previous recommendation. The Board will review the information and either approve or reject the application, based on the review criteria. Funding will then be amended appropriately.
RETENTION OF RECORDS:
SRAC or any duly authorized representatives shall have access to any books, documents, papers, and records pertaining to accounting for funds expended under the terms and conditions of this grant for the purpose of making audit, examination, excerpts, and transcripts. Grantee's records shall be retained for three years from the date of submission for the final expenditure report, or until an audit finding the involved records has been resolved, whichever is the longer period.
COMPLIANCE WITH STATE AND FEDERAL LAWS:
When accepting a grant approved by SRAC, grantees are required to comply with all state laws applicable to SRAC's grant program and those federal laws required by the National Endowment for the Arts (NEA) summarized as follows:
1) Title VI of the Civil Rights Act of 1964, Section of the Rehabilitation Act of 1973 and, where applicable, Title IX of the Education Amendments of 1972. Title VI and Section 504 bar discrimination on the basis of race, color, national origin, or personal handicap in federally assisted projects. Title IX prohibits discrimination on the basis of sex in federally assisted education programs and activities. 2) Part 505, Chapter V of Title 29 of the Code of Federal Regulations, which specifies that organizations must compensate all professional personnel, laborers and mechanics on Arts Endowment-supported projects in accordance with applicable labor standards as recognized by the appropriate union and that no part of any project or production will be performed or engaged in under working conditions which are unsanitary, hazardous or dangerous to the health and safety of those engaged in such activities.
PENALTIES:
Grant recipients should make note that if SRAC determines a grantee fails or has failed to comply with the terms and/or conditions set forth in SRAC's Grant Agreement, a grantee shall become ineligible to receive any remaining payments under such SRAC Grant Agreements and/or make the grantee ineligible to receive any new grants from SRAC during the first complete grant year following the determination of non-compliance. Subsequent failure of a grantee to meet the Council's requirements for the timely and appropriate resolution of non-compliance findings and recommendations shall result in legal action and that grantee shall thereafter become ineligible to receive future grants from SRAC.
Grant Guidelines:
https://drive.google.com/file/d/1iwh5Lo_s5sP-Rc4pxxkXI20Lq0v2aiMw/view?usp=drive_link
SRAC encourages professional artists residing in or occupying a studio in the City of Shreveport to apply for a $1,000 grant to serve as “Art Ambassadors,” representing the City of Shreveport by taking their art outside the City. Non-matching grants of up to $1,000 are available to assist artists who have been juried or invited to present their art outside of Northwest Louisiana.
Funds are to be used to assist Artists with all related travel expenses, to include personal travel costs as well as shipping and insurance costs for exhibitions. Art Ambassador funds are designed to promote Shreveport’s artistic strengths by highlighting Shreveport artists. Applicants must provide evidence of selection through a jury process and an invitation. Art Ambassador grants are non-matching.
All applicants must have an active the Culturalyst Northwest Louisiana Artist Directory page at the time of submission. The Directory is located on the Shreveport Regional Arts Council Website at: https://nwla.culturalyst.com/. For assistance in registering your profile on the website please email karen@shrevearts.org
Click Here for complete Grant Guidelines
2024-2025 CITY OF SHREVEPORT REGRANT
ARTIST Registration Fee Reimbursement GUIDELINES
Application available in
Submittable
INSTRUCTIONS:
SRAC encourages professional artists residing in NWLA to apply for Artist Call Entry Fee Reimbursement. This is for artist calls outside of the NWLA area. Reimbursement is allowed for up to $100 per year. Receipts must be turned at the time of application for reimbursement.
ELIGIBILITY:
All applicants must have an active profile on the Culturalyst Northwest Louisiana Artist Directory page at the time of submission. The Directory is located on the Shreveport Regional Arts Council Website at: https://nwla.culturalyst.com/. For assistance in registering your profile on the website please email karen@shrevearts.org
Application Deadline is revolving.